The Green Mountain Library Consortium (GMLC) is pleased to open to new members the pilot statewide cooperative delivery service of interlibrary loan materials. In order to express interest in joining the service, please fill out the form below no later than November 10, 2017
Delivery Service Interest Form

For more information read this letter or browse the Delivery Service section on this website.

What is the purpose of the project?
The project was born out of a growing need to save money on inter-library loan costs, provide better service to library patrons and reduce the labor associated with packaging and mailing items.

Who is the service open to?
For the pilot, the service is open to the first 100 Vermont public libraries and state colleges that respond by December 1st, 2015 via the interest form. GMLC membership is not required to join the program, although GMLC members will get a welcome kit subsidized by GMLC.

Why sign up for the pilot?
The first 100 libraries will receive a half stop subsidy from VTLIB who anticipates continuing the service after the 6 month pilot. Only the first 100 libraries that sign up with GMLC will be eligible for the additional 6 month subsidy with the continued statewide delivery service overseen by VTLIB.

When will the pilot begin?
We anticipate that service will begin on or around the week of January 18, 2016.

What is the deadline for completing the interest form?
The interest form needs to be submitted no later than Tuesday, December 1st, 2015.

When will an official contract be sent out?
Contracts will be sent to each library in early December and will need to be signed no later than December 31, 2015. Sorry, no exceptions as we need to get this information to the vendor.

What is the length of the contract?
The contract is for a 6 month period. After the 6 month pilot is completed we anticipate a new contract, run by VTLIB, will begin. Libraries in the initial 6 month pilot will have first right to join the second phase and still receive federal funding for 1/2 a stop a week for another 6 months. Libraries joining after the initial 6 month period are not eligible for the adjusted funding.

What is the cost for the service?
The annual cost for the delivery service will be (assuming a maximum of 2 bins in and 2 bins out per stop):

1 weekly stop - $780 (adjusted with VTLIB funding is $390)
2 weekly stops - $1, 560 (adjusted cost with VTLIB funding is $1,170)
3 weekly stops - $2,340 (adjusted cost with VTLIB funding is $1,950)
4 weekly stops - $3,120 (adjusted cost with VTLIB funding is $2,730)
5 weekly stops - $3,900 (adjusted cost with VTLIB funding is $3,510)

Additional bins are billed at $5 each 1 bin. There is not an additional state discount for extra bins.

Funding is made possible through the federal LSTA (Library Services & Technology Act) program from the Institute of Museum and Library Services (IMLS).

How will I be billed for the service?
Billing will be between the courier service and the library. We anticipate it will be monthly.

How many times will the courier service stop at my location?
It is up to each library to determine the number of stops they would like a week. Stops will only occur on weekdays so a library can sign up for 1-5 stops a week. Each stop will cost $15 and entitle the library to send out 2 bins and receive 2 bins. Extra bins sent or received will be an additional $5 each.

How long will it take for a package to arrive at my location?
This will vary depending on a number of factors. As all libraries will not be part of the delivery system some items will still be sent/received via the postal service. Additionally, delivery will depend on the sending library's stop day(s) and the receiving library's stop day(s). The more stops and the more libraries signed up the better the service will work!

How do I know what days each library has stops?
A delivery service schedule will be available on the GMLC.ORG website. Keep in mind that delivery at best will be the next day. For example, if Library A sends a package on Monday and Library B only has a stop on Monday they will not receive it until the next scheduled Monday stop at Library B. Packages will be picked up, sorted at the vendor facility and sent to the library on their next scheduled stop day.

What is included in the GMLC Member Welcome Package?
The welcome package is only for GMLC members and will contain 2 bins and 10 bags of varying sizes.

What size is each bin and where do I get them?
 The interior of each bin is 26 X 19 X 14". Bins are 4 cubic feet. GMLC members will get a welcome kit that contains 3 bins (1 bin will be sent directly to GMM) and a selection of delivery zipper bags. Additional bins and bags will be available to be purchased. The bins are $37 each. All bins and bags MUST be purchased from GMLC. These will be the only totes/bags accepted by the courier. Pick up will occur at MRL in Berlin.

How much will each bin hold?
How much a bin will hold is variable based on the size of items being placed in the bin and the number of bags. We estimate it will fit around 28 items in medium bags, but again, it depends on the sizes of the items and bags being used so your mileage may vary!

What size are the bags?
The bags will come in 3 sizes. The largest size is 14 X 18, mid size is 11 X 14 and the smallest size is 10 X12. Bags will be branded with delivery service wording and will be the only packaging that is to be used for sending items.

What happens if we will be closed on our normal delivery day?
It is up to the library to call the courier service to let them know they will be closed and make other arrangements as necessary. Contact information will be available when the pilot begins.

Who do I contact if I have a problem with a delivery?
In the event of an issue with a delivery the courier service should be called. There will be a GMLC Delivery Service liaison that can be notified in case of an ongoing issue. We want to be aware of any recurring problems.

Are there any cost breaks available for smaller libraries?
At this time there are not, as this is a pilot program, the price break is an equal division per library stop. This may change once the service is moved over to VTLIB.

Can other items that were mistakenly dropped off at out library be sent in the bins?
You are welcome to send whatever items you wish in the bins. Keep in mind that if this is offered as a service more bins or stops may be required.

Will this change the way Home/One Card works for ILL service?
There are no changes to the ILL system occurring with the delivery system, Home/One Card still works the same.

Does this change any VOKAL lending policies?
At this time the VOKAL system will not be changing. We do hope to enable patron placed holds across the system at some point in the future. When this is on the table to happen it will be discussed at a quarterly meeting.

Can libraries band together as one stop?
Libraries are welcome to join forces. Keep in mind that the discount applies per stop, not per library, and that the library that is the stop is responsible in regards to billing and all other matters. All bags will need to be labeled with the library stop and items in the bags then identified by whatever means works with the library for which they are intended.

What happens if something en route is lost or damaged?
We have every confidence that packages will be handled in a much gentler way than they are currently. However, the courier service is fully insured.

Are there any statistics we need to gather during the pilot?
As federal money is being used to fund the price break per stop there will be some information required. This information will be in place before the pilot begins. It will also be necessary to advertise ILL service at the library.

What happens if I run out of bags?
We will have an email group where people can send out an email help message for bags. Bags can also be purchased from GMLC and then picked up at MRL.

Can AV items be placed in cardboard boxes and then in a bag?
Yes, items may be packaged in whatever way necessary as long as the item is in a delivery bag.

Can donations for ILLs still be solicited?
As federal money is being used to help fund the project donations can not be solicited for ILLs.


Do you have other questions? This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

To print one sheet of each label at once (91 sheets) use this PDF.  

To print the list below use this link. (updated 10/17/17)

If a library is shaded blue it means their deliveries will go to the library listed under "Send to Library". The mailing label for the "Send to Library" needs to be used. A note inside the item as to where it should end up and/or the name of the library in very small writing at the bottom of the label is fine. Just remember that the labels are for GMM to know where to deliver the package. 

 Library Name   Town  Send to
Library
VUC Stop Days
Mailing
Label
  
Bin
Label
M T W T F
 Ainsworth Public Library Williamstown  Same W67  
   x     Ainsworth Ainsworth
 Aldrich Public Library Barre  Same B27    x    x   Aldrich Aldrich
 Arvin A. Brown Public Library Richford  Same R39      x     ArvinABrown ArvinABrown
 Bennington Free Library Bennington  Same B43  x  
 x    
Bennington Bennington
 Bent Northrop Memorial Library Fairfield  Same F161      x     BentNorthrop BentNorthrop
 Bixby Memorial Library Vergennes  Same V58    x      x Bixby Bixby
 Blake Memorial Library East Corinth  Same C81E  x         Blake Blake
 Bradford Public Library Bradford  Same B73        x   Bradford Bradford
 Brookfield Free Public Library Brookfield  Same B79    x       Brookfield Brookfield
 Brooks Memorial Library Brattleboro  Same B733  x    x    x Brooks Brooks
 Brown Public Library Northfield  Same N82B      x    x Brown Brown
 Brownell Library Essex Jct  Same  E7J    x    x   Brownell Brownell
 Burnham Memorial Library Colchester  Same  C67  x    x    x Burnham Burnham
 Cabot Public Library Cabot  Same  C11        x   Cabot Cabot
 Carpenter-Carse Library Hinesburg  Same  H58    x    x   CCL CCL
 Charlotte Library Charlotte  Same  C39    
   x   Charlotte Charlotte
 Chelsea Public Library Chelsea  Same  C42      x     Chelsea Chelsea
 Cobleigh Public Library Lyndonville  Same  L99L    x    x   Cobleigh Cobleigh
 Dailey Memorial Library Derby  Same  D43          x Dailey Dailey
 Deborah Rawson Memorial Library Jericho  Same  U2    x
     x DRML DRML
 Dorothy Alling Memorial Library Williston  Same  W671    x      x DAML DAML
 Enosburg Public Library Enosburg  Same  E6      x     Enosburg Enosburg
 Essex Free Library Essex  Same  E7      x     EssexFree EssexFree
 Fletcher Free Library Burlington  Same  B92F  x    x    x FletcherFree Fletcher Free
 Fletcher Memorial Library Ludlow  Same  L95    x    x   FletcherMemorial FletcherMemorial
 Georgia Public Library Georgia  Same  G29  x         Georgia Georgia
 Gilbert Hart Library Wallingford  Same  W15        x   GilbertHart GilbertHart
 Goodrich Memorial Library Newport  Same  N47          x Goodrich Goodrich
 Greensboro Free Library Greensboro  Jeudevine  G85  x        
Jeudevine Jeudevine
 Guilford Free Library Guilford  Same  G94    x       Guilford Guilford
 Hartford Library, Inc. Hartford  Same  H25P    x       Hartford Hartford
 Hartland Public Library Hartland  Same  H251      x     Hartland Hartland
 Haskell Free Library Derby Line  Same  D44    x    x   Haskell Haskell
 Haston Library Franklin  Same  F85        x   Haston Haston
 ILL Central Dept of Libraries    Same  M761C2  x    x    x DOLCentral DOLCentral
 Ilsley Public Library Middlebury  Same  M58    x
     x Ilsley Ilsley
 Jaquith Public Library Marshfield  Same  M35          x Jaquith Jacquith
 Jericho Town Library Jericho  Same  J47C  x         JerichoTown Jericho
 Jeudevine Memorial Library Hardwick  Same  H22  x        
Jeudevine Jeudevine
 John G. McCullough Free Library N. Bennington  Same  B43N      x     JohnGMcCullough JohnGMcCullough
 Johnson Public Library Johnson  Same  J62      x  
  Johnson Johnson
 Kellogg-Hubbard Library Montpelier  Same  M761    x    x   KelloggHubbard KelloggHubbard
 Kimball Public Library Randolph  Same  R16     x
    x
  Kimball Kimball
 Lanpher Memorial Library Hyde Park  Same  H99      x     Lanpher Lanpher
 Lawrence Memorial Library Bristol  Same  B77    x      x Lawrence Lawrence
 Lincoln Library Lincoln  Same  L63          x Lincoln Lincoln
 Maclure Library Pittsford  Same  P687      x     Maclure Maclure
 Martha Canfield Memorial Free Library Arlington  Same  A5    x     x
 
MarthaCanfield MarthaCanfield
 Middletown Springs Library Middletown Springs  Poultney  M581  x        x Poultney Poultney
 Midstate Library Service  Berlin  Same  M761C1  
   x    
MRL MRL
 Milton Public Library Milton  Same  M64    x    x   Milton Milton
 Morristown Centennial Library Morrisville  Same  M83      x    x Morristown Morristown
 New Haven Community Library New Haven  Same  N451    x  
    NewHaven NewHaven
 Norman Williams Public Library Woodstock  Same  W86  x  
 x     NormanWilliams NormanWilliams
 Norwich Public Library Norwich  Same  N83  
 x    
 x
Norwich Norwich
 Orwell Free Library Orwell  Bixby  O9    x     
 x Bixby Bixby
 Pawlet Public Library Pawlet  Poultney  P28  x        x Poultney Poultney
 Pettee Memorial Library Wilmington  Same  W68  x      x   Pettee Pettee
 Pierson Library Shelburne  Same  SH4  
 x    x   Pierson Pierson
 Platt Memorial Library Shoreham  Bixby  S54    x      x Bixby Bixby
 Pope Memorial Library Danville  Same  D23      x     Pope Pope
 Poultney Public Library Poultney  Same  P86  x        x
Poultney Poultney
 Putney Public Library Putney  Same  W524W      x    
Putney Putney
 Quechee Library Quechee  Same  H25Q  x    x     Quechee Quechee
 Richmond Free Library Richmond  Same  R391      
   x Richmond Richmond
 Rochester Public Library
Rochester  Same  R58  x Rochester Rochester
 Rockingham Free Library Rockingham  Same  R59B    x      x Rockingham Rockingham
 Royalton Memorial Library So. Royalton  Same  R811S    x      x Royalton Royalton
 Rutland Free Library Rutland  Same  R93  x    x    x Rutland Rutland
 Sherburne Memorial Library Killington  Same  S5      x    x Sherburne Sherburne
 South Burlington Community Library So. Burlington  Same  S78    x    x   South Burlington SouthBurlington
 South Hero Library South Hero  Same  S8      x     South Hero South Hero
 Springfield Town Library Springfield  Same  SP8  x    x    x Springfield Springfield
 St. Albans Free Library St. Albans  Same  S2  x      x   StAlbans StAlbans
 St. Johnsbury Athenaeum St. Johnsbury  Same  S22  x         StJ StJ
 Starksboro Public Library Starksboro  Same  ST3  x      
 
Starksboro Starksboro
 Stowe Free Library Stowe  Same  STO7    x    
 x Stowe Stowe
 Varnum Memorial Library Jeffersonville  Same  C14        x   Varnum Varnum
 Vernon Free Library Vernon  Same  V59    x       Vernon Vernon
 Warren Public Library Warren  Same  W25      x     Warren Warren
 Waterbury Public Library Waterbury  Same  W29    x      x Waterbury Waterbury
 Weathersfield Proctor Library Ascutney  Same  W37        x   Weathersfield Weathersfield
 Westford Public Library Westford  Same  W521        x   Westford Westford
 West Rutland Public Library West Rutland  Same  W527        x    WestRutland WestRutland
 Whiting Library Chester  Same  W58      x  
  Whiting Whiting
 Windsor Public Library Windsor  Same  W721  x    
    Windsor Windsor
 Winooski Memorial Library Winooski  Same  W73      x     Winooski Winooski